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Copyright Information Point

Clarification of laws and regulations

Almost everyone has to deal with copyright law: when (re)using educational material, presentations, publications or when writing an essay. Find out here what regulations may affect you.

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Frequently asked questions

to the copyright information desk

No, without the permission of the copyright holder you are not allowed to scan an entire book and upload it to the LMS (Learning Management System). However, you are allowed to copy part of a book, as long as it conforms with short quotations guidelines. Please refer to the ‘Easy Access agreement’ section for more information.

Only when you have the approval of the copyright holder (often the last publisher). This approval has to be in writing, for example in an agreement or an e-mail. Another option is to ask permission from UvO (publishing organisation for academic license). This organisation holds a mandate for (most) publishers to process requests of this kind. Please refer to the ‘Easy Access agreement’ section for more information on long quotations.

You may republish up to 50 pages and at most 25% from the entire work for free in e.g. a reader or LMS. Please refer to the ‘Easy Access agreement’ section for a complete overview of the rules.

If you have purchased (access to) an article, it does not automatically mean that you are permitted to distribute it. Publishers often charge an amount based on the number of people (students) with access to the LMS, when authorising LMS distribution. If you have the publisher’s (written) consent, add it to the article in the LMS. If you do not have permission, the guidelines for short and long quotations apply. Please refer to the 'Easy Access agreement’ section for more information.

If you want to upload more than 50 pages of an article and/or more than 25% of a publication to the LMS, ask the CIP if this is in accordance with the license of the publisher. You can always share articles of less than 50 pages and not more than 25% of a publication in the LMS. You can also always share articles in the LMS with a hyperlink. Please refer to the 'Easy Access agreement’ section for more information

We are an educational institution, so we can make use of the education exception of the Copyright Act. For that reason you may copy (part of) it, provided that the information is published in a closed environment, such as MS Teams or a LMS, and you comply with the short or longer quotations guidelines. Please refer to the 'Easy Access agreement’ section for more information.

Only when you have (written) permission from the copyright owners. Downloading and re-uploading audiovisual material counts as republishing, even when this is done in a closed system and for educational purposes. Check the databases of the library whether the video is part of a collection, because it is always allowed to link to that. Linking and embedding of video’s that are (legally shared) online is also allowed by European law. If a video has a Creative Commons license there’s also more allowed. Please contact us if you have any questions on this.

This depends on the amount of pages you want to include from a source. In tThe Easy Access agreement states that you can copy up to 50 pages from one source as long as it doesn’t exceed 25% of the whole publication. Per institute orf the  Rotterdam University of Applied Sciences no more than 50 pages of the same source may be copied. More information on this subject can be found in the 'Easy Access agreement’ section.

No, that responsibility lies with Studie Bijdehand. They take care of the copyright payment when the reader includes longer quotations. More information on this subject can be found in the section on long quotations.

That depends on the publisher’s terms of use. Some publishers allow you to distribute the teacher material to students, but not to modify it. If the terms of use are not clearly stated, please contact the publisher. When using the material in the LMS, please keep in mind that there are guidelines for short and longer quotations. Please refer to the section on the 'Easy Access agreement’ for more information. Contact the Copyright Information Point (CIP) for help and support.

The Easy Access agreement allows you to share up to 50 pages with a maximum of 25% of a work. If particular educational materials can be shared as a whole on the publisher’s terms of use. If the terms of use are not clearly stated, please contact the publisher for permission. Make sure that (written) proof of authorisation is available when copying to the LMS. Contact us for help and support.

That depends on where you found the case and what the terms of use are.The RUAS also has a license on The Case Center which allows access to cases for (online) educational purposes. Contact the CIP for help and support.

It is important to know who holds the copyright. Often it is the publisher who owns the published work. You can find out in the colophon of the book, or in the agreement entered into with the publisher. Does the author hold the copyright? Has he/she given permission to share it in the LMS? Add the authorisation when copying. Does the publisher hold the copyright? In this case, the Easy Access agreement applies. Please refer to the ‘Easy Access agreement’ section for more information.

That depends. Not everything that you find on the internet is available free of charge. Material can be protected by Copyright Act. In accordance with the Copyright Act, the copyright owner has exclusive rights to communicate a work to the public, and to reproduce it (for example, copy, digitize, upload, or re-use). It means that even though a work is available online, often you cannot share it. You can always link to the work. You can share all of the material in the following cases: it has a Creative Commons license (stated in the license); the copyright protection has expired; or in case of a statute, legislation, or a judgement of a court in the Netherlands. In all other cases the regulation for short and long quotations applies, or you must ask the copyright owner’s permission. Please refer to the ‘Easy Access agreement’ section for more information. Contact CIP for advice.

When you share a presentation in the LMS, the short quotation regulation applies. This means you are allowed to use up to 50 images in one presentation, of which a maximum of 25 may be from the same orginal work  and no more than 10 from the same creator. If you want to use more, use the Open Access material with a Creative Commons license. Please refer to the ‘Open Content’ section for more information.

Yes, when you share your presentation in the LMS, you must reference the source of every image. You can do so on every slide, or list the sources on a separate slide. For more information, please refer to the ‘Easy Access agreement’ section, Mandatory Source Reference!

There are various online resources that provide images and illustrations at no cost and that can be used without restrictions (source reference is mandatory for the LMS). Take a look at the ‘Open Content’ section for examples.

Yes, but you must adhere to the regulation. You cannot use more than 25 images from the same work without the author’s permission. You must reference the sources of the images. The book may have been bought by a student, but that is exclusive of the right to distribute it. Please refer to the ‘Easy Access agreement’ section for more information.

No, copying and printing is only allowed for personal use. (private copying levy, section 16b of the Copyright Act). One copy for the private use of one other person is allowed, provided the other person expressly requested that copy. You can however always place a hyperlink to the article in the LMS. Please refer to the ‘Easy Access agreement’ section for more information.

Yes, you can make one copy provided the other person explicitly requested that copy. According to the private copying levy, you are allowed to copy a work for your own exercise, study or use. One such copy can also be made at the request of another person. You are legally not permitted to make more than one copy of an article expecting that others will want it as well.

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