Menu Search Nederlands

Copyright Information Point

Clarification of laws and regulations

Almost everyone has to deal with copyright law: when (re)using educational material, presentations, publications or when writing an essay. Find out here what regulations may affect you.

Show:

Frequently asked questions

to the copyright information desk

No, without the permission of the copyright holder you are not allowed to scan an entire book and upload it to the LMS (Learning Management System). However, you are allowed to copy part of a book, as long as it conforms with short quotations guidelines. Please refer to the ‘Readers’ section for more information.

Only when you have the approval of the copyright holder (often the last publisher). This approval has to be in writing, for example in an agreement or an e-mail. Another option is to ask permission from UvO (publishing organisation for academic license). This organisation holds a mandate for (most) publishers to process requests of this kind. Please refer to the ‘Readers’ section for more information on long quotations.

When you want to produce, for example, a reader and copy text free of charge, you can copy up to 10,000 words (from a non-fiction book) with a maximum of one-third of the entire work. Please refer to the ‘Readers’ section for a complete overview of the reader regulation.

If you have purchased (access to) an article, it does not automatically mean that you are permitted to distribute it. Publishers often charge an amount based on the number of people (students) with access to the LMS, when authorising LMS distribution. If you have the publisher’s (written) consent, add it to the article in the LMS. If you do not have permission, the guidelines for short and long quotations apply. Please refer to the 'Readers’ section for more information.

If you want to upload more than 8000 words of an article to the LMS, ask the library if this is in accordance with the license of the publisher. You can always share articles of less than 8000 words in the LMS. You can also always share articles in the LMS with a hyperlink. Please refer to the 'Readers’ section for more information

We are an educational institution, so we can make use of the education exception of the Copyright Act. For that reason you may copy (part of) it, provided that the information is published in a closed environment, such as Cum Laude, and you comply with short or long quotations guidelines. Please refer to the 'Readers’ section for more information.

Only if you have (written) permission of the copyright owner. Downloading and then uploading audio-visual material is the same as republishing, even when it is for educational purposes in a closed environment. Sharing a hyperlink to the video, or embedding it, is allowed. Is the video in a database the library has a license for? Ask the library if sharing in the LMS is in accordance with the license of the publisher.

That depends on whether you used long or short quotations, and the number of sources. Short quotations are covered by the reader regulation, long quotations have to be reported beforehand to the UvO (a publishing organisation for academic license). In case you used several short quotations and compile them to produce a reader, you must submit a sample copy to the Stichting UvO. More information on this subject can be found in the Readers’ section.

No, that responsibility lies with Studie Bijdehand. They take care of the copyright payment when the reader includes longer quotations. More information on this subject can be found in the section on long quotations.

That depends on the publisher’s terms of use. Some publishers allow you to distribute the teacher material to students, but not to modify it. If the terms of use are not clearly stated, please contact the publisher. When using the material in the LMS, please keep in mind that there are guidelines for short and long quotations. Please refer to the section on ‘Reader’ for more information. Contact the Copyright Information Point (CIP) for help and support.

That depends on the publisher’s terms of use. If the terms of use are not clearly stated, please contact the publisher for permission. Make sure that (written) proof of authorisation is available when copying to the LMS.

That depends on where you found the case and what the terms of use are. Contact the CIP for help and support.

It is important to know who holds the copyright. Often it is the publisher who owns the published work. You can find out in the colophon of the book, or in the agreement entered into with the publisher. Does the author hold the copyright? Has he/she given permission to share it in the LMS? Add the authorisation when copying. Does the publisher hold the copyright? In this case, the reader regulation applies. Please refer to the ‘Reader’ section for more information.

That depends. Not everything that you find on the internet is available free of charge. Material can be protected by Copyright Act. In accordance with the Copyright Act, the copyright owner has exclusive rights to communicate a work to the public, and to reproduce it (for example, copy, digitize, upload, or re-use). It means that even though a work is available online, often you cannot share it. You can always link to the work. You can share all of the material in the following cases: it has a Creative Commons license (stated in the license); the copyright protection has expired; or in case of a statute, legislation, or a judgement of a court in the Netherlands. In all other cases the regulation for short and long quotations applies, or you must ask the copyright owner’s permission. Please refer to the ‘Reader’ section for more information. Contact CIP for advice.

When you share a presentation in the LMS, the short quotation regulation applies. This means that you can use a maximum of 25 images from one source, with a maximun of 5 images from one maker. If you want to use more, use the Open Access material with a Creative Commons license. Please refer to the ‘Open Content’ section for more information.

Yes, when you share your presentation in the LMS, you must reference the source of every image. You can do so on every slide, or list the sources on a separate slide. For more information, please refer to the ‘Reader’ section, Mandatory Source Reference!

There are various online resources that provide images and illustrations at no cost and that can be used without restrictions (source reference is mandatory for the LMS). Take a look at the ‘Open Content’ section for examples.

Yes, but you must adhere to the regulation. You cannot use more than 25 images without the author’s permission. You must reference the sources of the images. The book may have been bought by a student, but that is exclusive of the right to distribute it. Please refer to the ‘Reader’ section for more information.

No, copying and printing is only allowed for personal use. (private copying levy, section 16b of the Copyright Act). One copy for the private use of one other person is allowed, provided the other person expressly requested that copy. You can however always place a hyperlink to the article in the LMS. Please refer to the ‘Reader’ section for more information.

Yes, you can make one copy provided the other person expressly requested that copy. According to the private copying levy, you are allowed to copy a work for your own exercise, study or use. One such copy can also be made at the request of another person. You are legally not permitted to make more than one copy of an article expecting that others will want it as well.

We use analaytics and marketing cookies to improve the website.

Change cookie settings